COMMITTEE MEETING MINUTES
UNIPLEX Building
February 15, 2006

Welcome and Introduction:  Newly elected Committee Chair Carla presided over the meeting.  She called the meeting to order at 7:04pm.  Those present:  Carla, Henry, SPL, Kathleen, Mark, Randy, Denise, Dorothea, and Karen.
Previous Committee Minutes:  Dorothea noted the minutes were posted online.  Mark changed the wording "if more than 150 briskets sold, will have to divide cook days" to "will have to divide delivery days".  Discussion in Committee surmised that either statement would be correct.  No further changes noted, the minutes were approved as written.
Treasury Report:  Denise stated the bank account shows $8269.94.  After deducting Venture monies and Scout camp accounts, the actual amount is $6029.44.  She stated she received a reimbursement of $50 from Camp K Winter Camp 2004, which she refunded to the parents of the Scout.  She also received an $80 refund for Fall Camp.  Mark gave Denise a check for flag subscriptions at the meeting.
Denise stated 25 Scouts and 1 adult have paid for Recharter.  It was emphasized at the meeting that anyone who didn't pay the dues by the deadline would not be put on the Recharter list sent to Council.  Denise noted that no one has asked for financial hardship.  She also stated that the Recharter fee could come out of the Scout camp accounts.  Karen felt the Scout should ask for the funds to be removed from the account. Mark was concerned that if a Scout was dropped from the list, the scouting information on that Scout would be lost and the Scout would need to start over.  Denise asked if Committee felt that the adults should pay their own $11 Recharter fee.  Mark made a motion to have adult leaders each pay the $11 fee for Recharter; Kathleen seconded the motion.  Committee unanimously approved the motion. A deadline of February 27, 2006 was set for dues to be paid.  Committee suggested to the SPL to do a call down to remind Scouts of dues.  Denise will send an email reminder of deadline and dues.  The decision to remove Scouts from the Recharter list if the dues weren't paid by the deadline was deferred to the next Committee meeting.
Henry asked where was the money from the sale of the 300 first aid kits.  Dorothea stated the invoice had not been turned in yet.  Henry then asked what the Troop was going to do with that money once they received it.  He presented a chart the Budget Committee had developed concerning financial needs of the Troop.  It showed the Troop needing $3900 for operations in 2006.  The chart showed the money coming from these sources:  $1500 Scout registration, $700 K of C fish fry, $1000 flag subscriptions, and $1500 first aid kits.  This number did not include payment for the bus to Buffalo Trails.  He thought the money from the 300 kits should be split with a portion going to Troop operation costs and the rest going into the general Troop account.  Henry felt the Troop should set aside $1500 and maintain this amount for purchasing first aid kit supplies.  He also thought that when the Troop receives a large order for first aid kits that the Troop should ask for half the money of the sale up front before making the kits.  Committee decided to defer any decision on this until a later date.
Mark made a motion to approve the Treasury Report, Karen seconded.  Treasury report was approved as written.
Eagle Project:  C. Valdez re-presented his Eagle project to Committee. He plans to do his project on March 4 with a rain date for the following weekend.  After his presentation, Carla motioned to approve the project, Mark seconded.  Committee unanimously approved the project.
Roundtable Report:  Carla stated she did not go to Roundtable this month.  She asked for someone else to take over going to Roundtable.  Roundtable meets the second Thursday of the month.  Carla distributed information about Junior Leader Training.  This is held the first week in June.  Kathleen stated she talked with Mr. Rushing.  He sent her information on JLT.  Orientation for the Scouts attending is May 15, 2006.  The cost is $180.  Requirements are: minimum age of 13 years, First Class rank, Scoutmaster recommended and approved, maximum of 6 Scouts per Troop can attend, and Scout must want to attend.  Carla motioned that the Troop pays the registration fee for two Scouts to attend, preferably the SPL and ASPL; Denise seconded the motion.  Committee unanimously approved the motion.
Service Projects:  Pine needle clean up cancelled on February 11.  It was suggested that when an activity is cancelled that an email be sent out to let the Troop know.  It is rescheduled to coincide with the Eagle project on March 4. 
Blue and Gold Banquet on February 18- need Scouts to help serve.
Knights of Columbus fish fry on March 10- Scouts help serve and clean up.
Help with donuts every third Sunday of the month.
SPL Report:  SPL felt the Troop meetings were going smoother.  He is having difficulty getting full participation from the Troop.  Some suggestions made to assist with this problem:  have the Scout(s) be his assistant(s) so they have an active teaching role in the activity; find an ASM and have him work with the Scout(s) on other activities.  SPL noted that for the aviation merit badge an air show is happening mid-April in Galveston.  He is working with his flight instructor to obtain combined access to the flight museum and air show.
Advancement:  Karen gave out updated merit badge counselor list as well as a list of merit badges needing counselors.  Mark stated he would use it to update the website.
Camping:  Kathleen stated she has confirmed reservations for camping trips to Goliad, Copano Bay, and Schlitterbahn.  Mark will check to see if the Troop has a current park pass.  Kathleen noted that she has sent initial payment to Buffalo Trails.  She stated she has 30 Scouts/adults signed up to go to Buffalo Trails.  Discussion ensued as to how to register boys over 18 years to go to Summer Camp.  Kathleen sent their names in as adults.  She said she would check with Buffalo Trails on the issue but she had read the information they sent and that was why she sent their names on the adult list.  A suggestion was made that if the boys over 18 were going to participate in Troop functions they should register with the Troop at an adult level.  It was brought up that they would need to take VIRTUS and YPT to camp with the Scouts.  Committee approved Kathleen to go ahead with bus transportation reservations.  Committee decided to leave at 9pm Friday and return 9am Saturday the week of Summer Camp.
Other:  Denise asked Committee's permission to pay for the trailer tags.  Committee approved payment.
Fundraisers:  Denise stated April 29, 2006 is the date of the brisket sales.  Committee decided to start presales three weeks prior to this date.  Denise asked if anyone could make the tickets for the presales.  Henry volunteered to do this as long as he received the information needed to put on the tickets.
Adjournment:  The next meeting is scheduled for March 8, 2006 at the UNIPLEX Building.  The meeting was adjourned at 8:31pm