COMMITTEE MEETING MINUTES
MARY QUEEN CHURCH-RM. 119
March 26, 2009



Welcome and Introduction:  Carla called the meeting to order at 7:05 pm.  Those present:  Carla, Denise, Dorothea, Mark, Sam, Randy, Jason Y. and his parents
Previous Minutes:  No changes noted to the minutes.  Sam motioned for approval of the minutes; Mark seconded.  Committee approved the minutes.
Treasury Report:  Denise stated the Troop account at $11462.13; this includes the Scout account of $1574.  She paid the tax for the trailer tags.  She noted $335 collected for the Goliad campout; a portion of this will go to the grub masters and pay for gas for pulling the trailer.  Denise mentioned the renewal for mychurchevents comes due in September.  Carla will look into different online calendars for the Troop's use.  Sam noted the State park camping license needs renewed soon; it is approximately $100.  Mark motioned for approval of the treasury report; Sam seconded.  Committee approved the report.
Eagle Project:  Jason Y. presented his project of repairing the perimeter fence of the Mary Queen retreat house.  He showed pictures of the fence and a map with a table of what needs replaced or repaired.  He will save money by using pickets from a fence damaged by Hurricane Ike.  Jason talked with Home Depot and Lowe's about discounts for supplies.  He plans to talk to other small hardware stores.  Jason stated his project would take two days of 6-8 hours each day.  The first day, he and twelve Scouts will clear the brush and trim trees along the fence line as well as remove and replace broken posts.  The second day, he will need 6-8 Scouts for the repair of the fence.  Jason plans to do the project before the end of May.  He had a list of supplies and a plan for safety.  Denise recommended scheduling drink breaks.  Mark suggested planning three days for completion of the project.  Committee approved the project.
SPL Report:  no report
Calendar:  Mark stated a plan for new Scout recruitment:  to any Scout who brings a friend to a campout, he offers the Scout and friend a steak dinner.  He would like the Troop to pay for the steaks and the friend's camp fee.  Carla felt the Troop should pay for just one of these items.  Denise noted the Troop is "going in the hole" financially on campouts; the money collected does not completely cover the park fees, grub masters, and gas payment.  Committee approved paying for the steaks.
March 27-29:  Goliad campout; 18 Scouts and 5 adults going
March 30:  OA elections; 1st payment for Summer Camp due.  Carla requested Mark resend an email letting parents know that the first payment is refundable until a definite date for Summer Camp is established.
April 4:  Flag subscription sales
April 5:  Pine needle clean up at the Knights of Columbus
April 6:  Friends of Scouting; knot tying
April 13:  Cobbler cook off; Dorothea suggested assigning Scouts what they needed to bring at the April 6 Troop meeting.  Randy suggested making teams of three Scouts instead each Patrol to make cobbler.
April 19:   Swimming merit badge at the Clear Lake Recreation Center
April 20:  Jamboree presentation; knot tying contest
April 24-26:  ? sailing trip
April 27:  final payment due for Summer Camp
May 2:  set up monkey bridge
May 3:  Mary Queen Festival
May 4:  Court of Honor
June 21-27:  Summer Camp
Carla asked Randy to check with Father Skip to see if the Troop can have a larger space for Troop meetings.
Medical:  Sam stated he talked with the Allergy Clinic to set up a date for Scout physicals; it will probably be mid May.  Mark noted Scouting has new medical forms that expire every year.
Parent Meeting:  Carla felt the meeting went well.  They had a good attendance of parents.  She thinks Karen found a parent to take over Rank Advancement.  She stated Chris volunteered for Membership Chair.
Equipment:  Mark stated Mark K. purchased a boot for the trailer.  Mark K. also purchased a lock for the trailer tongue but it did not fit.  Denise stated she paid the shipping for its return.  Mark K. also purchased a new box for the tent stakes. He is trying to repair the ripped tents.
Roundtable:  Carla stated Mark K. gave her information on an orienteering course at Challenger 7 Park.  She turned this information over to Mark.
Other:  Carla asked Randy to check with Father Skip on what activities the Church has for the Troop, keeping in mind Jason's Eagle project and the Mary Queen Festival.
Carla noted the file cabinet needs cleaned out.  Denise volunteered to do this during a Monday Troop meeting.  Carla stated she would help.
Mark mentioned a Scout from Troop 442 was crossing over on May 9.  He will not be able to attend and needs another adult in uniform to attend and welcome the Scout into the Troop.
Action Items from last meeting: 
Scout accounts:  Mark talked with Mr. Bennet about using Scout account money for Eagle projects.  Mr. Bennet saw no problem with this.
Church work requests:  Carla talked with Randy about finding out from Father Skip what activities he wants the Troop doing for the Church.
Merit badge Counselor applications:  Carla stated Karen did bring the forms to the Parent meeting.  She does not know how many Karen received.
Trailer antitheft:  Mark K. purchased and applied boot to trailer tire.
Trailer tags:  Denise purchased tags.
Volunteers:  Obtained parent volunteers for Rank Advancement Chair and Membership Chair
Action Items for next meeting:
Online calendar:  Carla will research online calendars.
Eagle project:   Mark will send Jason's parents Mr. Bennet's phone number.  Jason will set a date for his project after receiving approval of the project from Council.
Pine needle clean-up:  Mark will verify date for clean up and notify Denise so she can contact the school's nature center.
Campouts:  Mark will verify dates for sailing campout and Summer Camp.
Contests:  Denise will purchase prizes for the Troop's upcoming contests.
Activities:  Randy will ensure the Troop has a TV with a DVD player for Troop meetings on March 30 and April 20.  He will check with Father Skip concerning 1) room for the Court of Honor on May 4; 2) larger room for Troop meetings; and 3) monthly Troop activities for the Church.
File cabinet:  Denise will clean out the Troop's file cabinet.
Volunteers:   Still need parent volunteers for Committee Chair, Committee Secretary, Roundtable back-up, and Training Coordinator.
Crossover:  Mark will find a parent to go to the crossover in his place.
Adjournment:  The next Committee meeting is April 21.  The meeting adjourned at 8:27 pm.