COMMITTEE MEETING MINUTES
Mr. Kibikas' Home
May 18, 2005


Welcome and Introduction:  John called the meeting to order at 7:10pm.  He thanked Bill for the use of his home for the meeting.  Those present:  John, Henry, Karen, Denise, Dorothea, Kathleen, Mark, Carla, Randy, Bill, and Troop Assistant Senior Patrol Leader.
Minutes:  Dorothea noted two changes to the minutes and one to the Special session minutes:
-Theresa asked for the correction that she initially did not request a refund of the monies for Camp Cherokee but had asked that the registrations be transferred to Troop 442 registrations at that camp since she believed that both Troops were going to the same Summer Camp.
-Theresa asked that the copy of the e-mails between her and Kathleen be added to the grievance.
-Gregg wanted the wording in the Special Session changed to how often do the Scouts going to Philmont participate in the Troop activities.
With these changes discussed and accepted, the Committee approved the minutes.
Treasury Report:  Denise reported the bank balance for the Troop as $9269.25.  She noted the Troop needs to collect $1356 for Camp Cherokee, mini Philmont is paid in full, flag subscriptions of $1282-need to purchase flags out of this money, camp account at $892 total, Venture account at $139.20, plus monies from Camp Karankawa, canoe trip, and Scout Shop account, leading to an actual total in Troop account as $5820.70.
John and Henry noted that two cheaper stoves and one recommended stove from the Special Session had been purchased as well as two medical kits and the other supplies totaling to $950 of the approved $1000 spent so far.
Denise stated the two open positions at Camp Cherokee were filled.  She needed $100 more to reimburse Theresa as approved at the last Committee meeting.  Motion was made to approve use of $100 from to Troop account to complete payment, motion seconded.  Committee approved motion. The checks were given to Mark to give to Theresa.
Discussion ensued as to who pays for adults to go to extended camps.  Kathleen stated the Troop pays for all Scoutmasters and Assistant Scoutmasters (ASM) with appropriate training.  Since ten adults are going to Summer Camp- eight are ASMs-and two free slots are given to Troop for number of Scouts attending, no adult is paying.  Some Committee members felt that those adults going that are not ASMs should pay to go.  Others felt that the first adults to sign up for camp should receive the free slots.  It was noted that no policy exists concerning free slots. The question arose that if another adult signed up to go would he/she have to pay the registration.  Kathleen stated that if another adult who was not an ASM wanted to go, the fee would be divided among the adults who were not ASMs and each would pay that amount.  Some Committee members felt a limit should be put on the number of ASMs going to a camp with the Troop paying the fee.  The Committee made no decision at this time.
Eagle Projects:  Mark stated he has not yet agreed to take over as Life to Eagle coordinator.  No report available.
Roundtable Report:  Carla brought several flyers and information pamphlets from Roundtable.  She noted that Boy's Life subscription is going up to $12. This will affect registration fees.  She had a list of companies with matching gifts- Council is asking anyone who works for any of these companies to sign up for this program.  Council is offering a Merit Badge Academy at LDS on September 10 from 8am-1pm which allows a Scout to earn 2 merit badges- including Eagle required-and is free.  Carla stated she is willing to coordinate Troop participation in this since the Council would like Scouts to register as a Troop instead of individually. Other information she brought:  flashlight sales; snorkeling patch; Fall Camp November 18-23, 2005 at Camp K; Winter Camp December 26-31, 2005 at Camp K; Philmont registration form for 2006; adult leader training; Sea Base at Galveston.  Carla stated that Wood Badge is scheduled for March 3-5, 2006 and March 25-27, 2006.  She noted that the second session of Wood Badge was cancelled because not enough people interested.  Karen stated 30 people needed to be registered to have it.  Kathleen asked about the Youth Leadership Training that usually occurs in June.  Carla said no mention was made at the Roundtable.  Kathleen stated it is listed as June 5-11 on the OA calendar.  John stated he went to the Break Out hosted by Bay Area Council.  He said they are developing a COPE program and need leaders.  John also brought copies of the Council calendar.
Fundraising:  Bill stated a date needed to be set to sell first aid kits.  He felt if the Troop set up a booth at the July 4 celebration it would promote the Troop but not many kits would be sold.  He thought the Troop would have a better chance of selling kits outside of Kroger.  The ASPL suggested having first aid demonstrations when selling the kits.  Discussion ensued as to when to sell the kits.  Committee decided to set the date of June 4, 2005 to sell first aid kits outside of Kroger.  Bill will contact Kroger for permission.
Mark stated he needed help this Saturday, May 21, putting the flags together..  The ASPL was requested to do a call down for Scouts to help out.  Mark also stated he needed Scouts to sign up for putting the flags up and taking them down on Memorial Day.
Service Projects:  John stated the pine needle clean up at Knights of Columbus Hall yielded 105 bags of pine needles donated to the Nature Center.  Denise noted that the Troop received $700 from the Knights of Columbus for helping with the Fish Fry.  She said the money from Halliburton was still being company approved.  Henry noted that Father Skip has asked that the Troop help with the house maintenance at least twice a year with one time being this June.  Dorothea stated that Father Skip has also asked that if the Troop has any requests involving the Church, they go through Randy.  It was also noted that Father Skip gave his approval of John Monnat as Committee Chair and Henry Valdez as Scoutmaster.
Rank Advancements:  Karen states she is organizing with the District Advancement Chair to square away the Merit Badge Counselor registration.
She has been updating Troopmaster information with John Y.  Mark requested that all information for Troopmaster and registrations be given to Karen..  Karen stated she developed a list of merit badge counselors needed from the merit badge counselor registration forms she has received.  Some of the merit badges are for Eagle and she felt the Troop should have counselors for these:  Family Life, Lifesaving, Communications (Mark said he would do this), Personal Management (Denise volunteered for this), Swimming (maybe Janel would cover this).  She had a list of others that the Scouts normally receive partials at camps and need counselors to sign off for completion.  Bill said he would cover Nature.  Carla said Mark T. would cover Astronomy. Others are available for anyone wanting to become a Merit Badge Counselor.
Training:  John stated that the Troop would have a PLC meeting on June 1, 2005 to plan next years Troop calendar.  All elected leaders, SPL, ASPL, Patrol leaders, Assistant Patrol Leaders, and adult leaders need to be in attendance.  Bring ideas and information on places for camping, trips, and meeting agendas.
Carla stated the BAC website (www.bacbsa.org) has a training site.  It has training for adult leaders and merit badge counselors.
Bill felt the Troop needed to schedule Junior Leader Training.  John said it needed to be brought up at the PLC meeting.
Camping:  Kathleen stated the OA Ordeal is this weekend, May 20-21.  The next Ordeal is August 19-21, 2005 at Camp K.  Brotherhood is November 4-6, 2005.  She stated at present two Scouts and one adult have signed up for Summer Camp at Camp K on June 12-18.  She thinks two more Scouts are planning to attend.  She needs another adult leader to go with the group.  Camp Cherokee has 20 Scouts going with 10 adults on June 26- July 2.  Henry stated a total of 22 Scouts and adults are going to Philmont on June 7- 22.  One Scout who has paid in full is not going.  Henry is trying to fill the slots with Scouts from other Troops.
Equipment:  Equipment Chair reported that the hose for the stove had been purchased but the Quartermaster had forgotten to bring it with him to the canoe trip. One of the tires to the cart had a hole and was repaired.  The lock on the front storage area was replaced.  It was noted that additional globes and mantles for the lanterns are in the trailer.  Bill stated the mantles could not be found on the canoe trip and the lanterns did not work. He suggested the Troop purchase an electric lantern.  Dorothea stated that Gregg had replaced the broken globes and put mantles on the lanterns needing them before the canoe trip. ASPL suggested that the Scouts carry a flashlight in their pocket when traveling to camp so that when they get there they have a light source available.  Kathleen recommended the donation/purchase of nesting bowls (not glass) to use for mixing food on campouts.  ASPL said he felt the Troop should purchase the type of griddle that was used at the canoe trip.  Denise made a motion for the Troop to purchase two griddles (not cast iron), the motion was seconded.  Committee approved the purchase.  Denise said she would buy these.  Mark said he was told that the trailer does not have a spare tire or jack.  If this is the case, this equipment needs to be purchased.  It was also noted that one of the propane tanks might be leaking- the Equipment Chair will assess the tanks to find out which is leaking.  Carla and Mark brought up the possible need to change the lock combination on the trailer.  Committee did not feel this was necessary. 
Calendar:  Mark wanted to know if the Troop would like to participate in Operation School Supply on August 13.  Committee felt the Troop should participate.  Denise noted the Troop had a large turn out last year for this event.  John stated that the PLC meeting was scheduled for June 1 at Mary Queen from 7- 9pm for calendar planning.  He said that Buffalo Trails was being considered as Summer Camp next year.  Flag Ceremony scheduled for June 11 at 7pm- Scouts to be there at 6:30pm to prepare.  John asked Randy to request the Church mini hall for a reception after the ceremony.  Troop meeting scheduled for June 13 for preparation for Camp Cherokee.
Other:  Mark discussed the point award system.  He wanted to give a Scout an award for the neatest tent on the campouts the Troop does once a month.  The Scoutmaster or ASM would do an impromptu inspection of the Scouts' tent to determine whose was the neatest.  Henry stated that in the past on campouts the Scoutmaster and ASMs would confer to select a Scout of the Week and present that Scout with a ribbon.  Committee did not make a decision on this item.
Denise requested that at the next Committee meeting time be allotted for her to discuss driver reimbursement.
Adjournment:  The next Committee meeting is scheduled for June 8, 2005 at Friendswood Library.  The meeting adjourned at 9:05pm.