COMMITTEE MEETING MINUTES
FRIENDSWOOD LIBRARY
May 23, 2007


Welcome and Introduction:  Carla called the meeting to order at 7:02 pm.  Those present: Carla, Gregg, Karen, Denise, Randy, John, SPL, Michele, David, Mark, and Dorothea
Previous Minutes:  Carla noted Lyondell misspelled in the minutes. With this correction, Committee approved the previous minutes.
Treasury Report:  Denise stated the signature form at the bank needed updated to include the new Scoutmaster and remove the previous Scoutmaster.  She motioned the three signature names on the form be Mark Manusov as Scoutmaster, Carla Tibbitts as Committee Chair, and Denise Burse as Treasurer with the removal of the previous Scoutmaster, Henry Valdez, from the signature card.  Gregg seconded the motion.  Committee approved the changes of the signature form for the bank.
Denise noted the Troop account at $4453.58.  She stated Kathleen's is having computer problems so Denise does not have an accurate figure for the Scout accounts but estimates it at $1377.81.
Denise expressed concerns about Troop finances. Gregg noted his company had just purchased 140 first aid kits.  He also stated the Troop was going to receive money from helping the K of C with the fish fry.  Gregg asked how much the Troop spends per year.  Denise replied it depended on the activities scheduled for the year.  She noted that Village Creek cost $100 more than what was collected from those attending.  Mark asked for the financial breakdown of the trip.  Denise had included the cost of reimbursement of driver pulling the trailer.  Committee noted this is not included in the camp fees so the trip was actually $20 over fees collected.  Denise felt the price of $90 per campsite was expensive.  Mark noted the sites were tiny but had water and electricity. Since they were not primitive sites may be why they were expensive.
Denise discussed the driver pulling the trailer reimbursement policy.  She asked Committee if they wanted the driver reimbursed at the IRS volunteer rate of $0.14 or at the business rate $0.48?  Gregg motioned the Troop use whatever the current IRS business mile reimbursement rate is at the time of reimbursement for the driver pulling the trailer. Carla seconded the motion.  Committee approved the motion. Denise asked about the limit of 300 miles one way for reimbursement purposes.  Committee recommended no change to this part of the reimbursement policy.
Mark motioned the treasury report approved as reported, Karen seconded. Committee approved the treasury report.
Upcoming Activities: Mark noted it was hard to get Scouts to participate in Troop activities with their involvement in school and other extracurricular activities.
May 24: receipt of K of C fish fry money
May 28: flag posting
June 9: car wash fundraiser for Drew K.'s Eagle Project
June 10-16: Summer Camp
June 14: flag posting, Henry has volunteered to organize this
June 23: PLC, possibly at Carla's house. Carla recommended advanced planning and filling in of required activity dates before scheduling Troop activities/campouts.  She also suggested Main Event as an activity- she noted on Monday nights for $10/person they had unlimited bowling, games, golf, laser tag.  Dorothea recommended including on the calendar a day for youth protection information and annual review of the Redbook.  Karen reminded Mark to schedule elections and Court of Honors.  Mark noted he is checking into Summer Camps for next year.  He is evaluating one near Dallas that has aquatics and a camp in Arkansas.  Mark requested anyone having ideas for activities and campouts to email him the idea(s) before the PLC.  Committee also recommended limiting the list of selections for the PLC to review. 
June 25: possibly completion of Mary Queen parking lot painting and signage
July 4: flag posting
July 9: flag retirement ceremony; Mark assigned John to be in charge of the ceremony.  Mark noted the burn barrel disintegrated.  John stated he would see if he could obtain another.  Gregg stated he might have a barrel.  Mark stated the flags for retirement are in the storage room of the main hall at Mary Queen.
July 23: Troop meeting teaching basic camping skills, Bill volunteered to teach
August 3-5: Camp K with possible pool use
August 6 & 20: Troop meetings; will return to weekly meetings in September
August 17-19:  OA ordeal with callout
August 18: Operation School Supply
Mark asked if the Church wanted the Scouts to clean out the garage.  Randy said he would ask Father Skip.  Committee suggested June 30 for clean out.
SPL Report:  SPL stated he thinks things are going well.  He feels the Scouts are talking less and listening more.  He stated the Talent Show went well and the Scouts enjoyed it.
Roundtable Report:  Michele stated the District is hunting money for a district flag, which will cost $325.  Friends of Scouting fundraising successful. New Popcorn Kernel named- Tim Buzick.  The District Executive is Derrick Wesley.  District is also asking for volunteers; they need ten new Commissioners.  Next Roundtable is August 9.
Other:  Carla noted she does not have any information on two of the Scouts that crossed over.
Gregg stated he does not want his driver's license number and vehicle information on the web.  Mark noted the information is on Troopmaster, not on the Troop website; need a password to access the information.  This information is needed for permits. Carla noted that the Troop registration is done online with all the personal information included; it is also password protected.  David stated if anyone wants to give him his or her driving information, he would keep it on paper.
Mark noted that out of all the jobs he sent out to individual adults, only one declined.  He needs an adult to volunteer to head the monkey bridge- he has step-by-step pictures of the process.
Adjournment:  The next meeting is scheduled for June 20.  The meeting adjourned at 8:15 pm.