COMMITTEE MEETING MINUTES
Friendswood Library
June 8, 2005


Welcome and Introduction:  John called the meeting to order at 7:04pm.  Those present:  John, Gregg, Denise, Dorothea, Carla, Mark, Karen, Randy, and Bill.
Minutes:  No changes noted to the previous minutes, the minutes were approved as written.
Treasury Report:  Denise reported the bank account shows $11,729.51 but the actual Troop account balance is $7,694.94.  She stated the camp accounts are not yet accurate due to the recent sales of first aid kits, flashlights, and flag subscriptions (plus set-up and take down).  Denise noted that Camp Cherokee is paid but the Troop still owes money to Camp Karankawa.  Randy stated that John Y. has a check for the Treasurer.  Denise stated that the Troop is out $495 for Philmont.  She noted that the deposits from those that had previously dropped out from the Philmont trip were still in the account and, as previously determined by Committee, would not be reimbursed so that these funds would help cover the cost that the Troop paid for Philmont.  Bill made a motion that the Treasury report be accepted as written, Carla seconded this motion.  Committee approved the treasury report.
Denise brought up reimbursement to the driver who pulls the Troop trailer.  She felt that the mileage to a camp should be determined, an amount per mile assessed, and the Scouts going to that camp charged an equal amount to cover the cost of reimbursing the driver pulling the trailer. She recommended using the standard used by the IRS of payment/mile.  Committee felt the driver pulling the trailer should be compensated. Bill felt it should be more than the standard that the IRS has established.  Mark made a motion that the Troop reimburse the driver pulling the Troop trailer based on the volunteer reimbursement rate established by the IRS of payment/mile.  Bill seconded this motion.  Committee approved the motion.  Discussion ensued as from where the funds would come to reimburse the driver pulling the trailer- some felt that those going on the campout should be assessed an added fee; others felt if the trip was a Troop activity, then the money should come out of the Troop account.  Carla made a motion to amend the previous approved motion on driver reimbursement to include that the driver pulling the Troop trailer would be reimbursed out of the Troop account up to 300 miles one way.  If the mileage was greater than 300 miles one way, the source of the funds for the reimbursement would be determined by Committee ensuring the driver pulling the Troop trailer would always be reimbursed.  Mark seconded this motion.  Committee approved the motion.
John stated he had a request from Henry for Committee to consider purchasing a scrapbook for the Troop Historian.  Dorothea stated she had already purchased a scrapbook for the Troop Historian.  John said to bring in the receipt to the Treasurer for reimbursement.
Eagle Projects:  Mark stated he will be unable to be the Life to Eagle coordinator for the Troop.  Carla stated she might know someone who could fill this position.
Sheldon Randel presented his Eagle project to the Committee- landscaping the oleander site for the Knights of Columbus.  Committee approved the project providing he better defined his materials list.
Roundtable Report:  No Roundtable report- Roundtable does not meet again until August.
Service Projects:  Randy stated Father Skip wants the Troop to plant flowers and do some landscaping work around the house belonging to the Church.  This is scheduled for July 9, 2005.  A pool party, at the house, with food will occur after the work is complete.
Denise asked if the Troop was doing clean up for the July 4th festivities.  Committee said the Troop was not.
Advancements:  Karen stated she had nothing new to report.
Carla stated she is trying to set up a meeting for the swimming merit badge.  The calendar shows it on June 22 at Janel's house- it is not that date.  She plans for it to occur on June 20 if it is O.K. with Janel.  Denise recommended the City Pool after 7pm when it only costs $1 to get in and that time is open swim.  Bill stated the requirements for swimming merit badge can't be completed in the City Pool because of the diving area in the pool.  It was noted that it would take more than one day to complete the requirements for this merit badge.  Carla stated that some of the Scouts had taken the swimming merit badge at camp but had not completed it- these are the Scouts for which she is setting the meeting.  Committee felt the meeting should also be open to those in First Class Emphasis (FCE).  Gregg said that if Carla could identify which Scouts needed what requirements to complete the swimming merit badge and if they were going to Camp Cherokee, he would work with them on those requirements and notify the swimming merit badge counselor (Janel) of their successful completion of the requirements.
Bill stated he had volunteered to do orienteering but needed a date set on the calendar for this to occur.  He stated a course is set up at Stevenson Park.  It was recommended to do this when it is cooler- sometime in August or September.  No date was set.
Camping:  Kathleen not present to give report.
It was asked if the Troop was stopping at an establishment to eat or bringing their own food and stopping at a rest area to eat on the way to Camp Cherokee.  Committee decided to have each person going to Camp Cherokee bring a sack lunch.  It was noted that Mark would be the acting Scoutmaster while the Troop is at Camp Cherokee.
Training:  Carla stated she would have a sign up for the Scouts when it was closer to the date for the merit badge academy.
John talked about Wood Badge.  The Troop will pay for two adults wanting to take this training.
Equipment:  Gregg stated the Troop trailer does not have a spare tire, jack or tire tool.  He stated the tire on rim cost $89 and he recommended the purchase of a farm jack.  Gregg made a motion that $250 from the Troop account be used to purchase these items.  Denise seconded the motion.  Committee approved the motion.  Gregg will purchase these items for the Troop. 
Denise stated she had not purchased the griddles because she was unsure of the type the Committee wished purchased.  It was determined after discussion that the griddles would be light weight- not cast iron- and have a recessed groove around the perimeter of the griddle.  Gregg will purchase these as well.
Bill asked for an addition quick-connect on each propane tree.  He made a motion that three quick-connects be purchased.  Mark seconded the motion.  Committee approved the motion.
John stated he had asked Janel to price out caps for the Troop to match the Class B uniform.  He stated it would be a $75 set up fee with a 60 cap minimum order.  He did not want the Committee to vote on this, he gave the information for the Committee to consider in the future.
Mark stated several yellow T-shirts (Class B) were donated and wanted to know what to do with them.  Committee recommended giving them to Janel.
Fundraising:  Mark noted that this Saturday, June 11, subscription flags would be put together.  He believes he has enough Scouts to help but needs additional hammers and power drill.  Flags will be set up and taken down on Tuesday, June 14- Bill will be in charge of the set up.  He requested adults to help.  Flags will also be set up and taken down on July 4.
Bill stated ten Scouts sold 94 first aid kits.  He has 60 kits left to sell and is recommending that the Scouts individually sell these.
Karen stated the Scouts participating sold 152 flashlights.  The prizes for the Scouts won't be available until next month.
Calendar:  John commented that Saturday, June 11, would be the flag retirement ceremony.  The Knights of Columbus will provide drinks.  Troop will provide cookies.  Committee decided to purchase cookies and napkins using Troop account funds.  John stated an e-mail needed to be sent requesting the Scouts to be there at 6:30pm and bring scissors. Dorothea felt they needed to be there at 6pm because it takes time to cut the flags and separate them into colors.
John stated that another PLC needed to be schedule for the completion of the Troop calendar.  The date was set for July 11.  Karen will develop a calendar with Troop required activities for the PLC meeting.  Suggestions and recommendations from the Scouts for activities and meetings can be sent to her to develop a list of ideas.
Adjournment:  The next Committee meeting is scheduled for July 13, 2005 at Friendswood Library.  The meeting adjourned at 8:45pm.