Subject: Committee Meeting Minutes
COMMITTEE MEETING MINUTES
FRIENDSWOOD LIBRARY
August 17, 2005

Welcome and Introduction:  John called the meeting to order at 7:05 pm.  Those present:  John, Karen, Carla, Randy, Dorothea, Denise, Mark, ASPL, Bill, Gregg, Henry, Kathleen, Doug, Susan, David, SPL
Previous Committee Minutes:  No changes noted to previous minutes.  Bill motioned to approve minutes as written, Gregg seconded; minutes were approved as written by Committee.
Treasury Report:  Denise reported the Troop balance as $6733.28.  She noted that one person still owes $50 for Summer Camp.  Committee approved treasury report.  John felt, due to the rising cost of gas, Committee should readdress reimbursing parents that drive Scouts to scouting activities.  He suggested that in addition to collecting money for food from Scouts a set amount should be collected for gas.  Discussion ensued on how much to collect and if it should be collected.  No decision was made at this time.
Eagle Projects: John noted the position for Life to Eagle Counselor is still open.  Eagle project completed at Knights of Columbus hall on August 6- K of C well pleased with the project.  John stated the K of C has another project for any Scout interested.  Mark noted he needed a date of an Eagle Project done by one of the Troop's Scouts to give a full accounting to the K of C for the plaque they are making.  No one at Committee was able to give him the date.  Mark commented that seven Scouts have done Eagle Projects for the K of C.  John stated the Eagle plaque in the Troop display needed to be updated. Kathleen thought Council or Mr. Waldner might have a list. Denise said that Council does not have this information. 
Roundtable Report:  Carla reported the bathrooms at Camp K are still not operational- no electricity.  Popcorn sales were discussed at Roundtable.  Training set up by Council:  September 27 & 29 at Pearland Methodist Church, October 1 at Friendswood Methodist Church, and November 5 & 6- Introduction to Outdoor Skills.  Bill commented that Scoutmaster training required all three sessions.  Cuboree is scheduled for October 14, 15, 16- need Boy Scout Troops to help.
Service Projects:  Henry asked if the Troop could do a service project during the campout at Camp K.  Karen stated several Scouts need a conservation project for the Camping merit badge.  Kathleen noted the Scouts did no service project at Camp Cherokee.  She will check with Jerry to see if a project is available at Camp K.
SPL Report:  ASPL reported that Operation School Supply was a great success.  The next Troop meeting will cover meal planning for Camp K and knot relays.  John noted the Troop would have their picture taken for the Church Directory on August 22.  Scouts need to be in Class A.  Carla asked if a call down would be done to remind the Scouts.  ASPL stated it could be done.  John asked Randy to check on the availability of the mini hall for August 22.
Advancements:  Karen stated she has five Board of Reviews scheduled for August 22 and one Scout here tonight to receive BOR since he cannot make it to the Monday Troop meeting.  Kathleen asked Randy to see if any of the Church rooms were available to use for the BORs.  Henry stated two Scouts turning 18 would like to take on the positions of Junior Assistant Scoutmaster and Chaplain.  Bill wanted to know the requirements for these positions.  Carla stated she would find out.
Camping:  Kathleen stated the Troop still needed to decide on a campout for January and March.  She thought Committee had decided to have only one non-camping activity a year.  Discussion ensued on camping nights and where to go camping.  Bill felt that January was a good month for an indoor activity.  He also noted this is the first year the Troop has gone camping in August.  Henry stated the majority of Scouts present at the Troop meeting voted to go to the Cavalla and the Lexington.  Kathleen said she would make reservations for all three (Goliad as the third).  She would try to book the Lexington on the same weekend as the Goliad reenactment.  She reminded Committee that the Cavalla and Lexington require 20 persons to go.  Gregg asked if the Troop wanted to reserve the telescope at the Observatory for the Brazos Bend campout in October.  He stated the cost at $240.  Committee was unsure whether they wished to do this.  Kathleen stated she would check to see if the reservation was available.
Equipment:  Gregg reported the purchase of tire, tire iron, jack, and mantles.  He stated he had talked to one of the Quartermasters and Mr. Swindler about the hose for the stove.  Gregg also told Committee a lock was placed on the trailer tongue with the same combination as the trailer locks.  John asked a member of the Philmont group to give him a list of equipment purchased by the Troop, of what did and didn't work.  Doug stated one Whisperlite stove did not work at 7000ft; he is talking via email with the company concerning this matter.  The rest of the equipment worked well.  The lightweight stoves will go on the campout at Camp K.  Doug asked where the lightweight stoves would be stored when not being used.  He suggested not storing them in the trailer since they can easily break.  No decision was made on a storage place.
Fundraising:  Karen stated Barn Stock was open for groups to do fundraising and the man in charge was giving the Scouts first shot at this.  She said he would really like the Scouts to valet park or direct traffic.  The event occurs on October 29- same weekend as Troop campout and tentative date of Mary Queen Carnival.  Denise and Mark suggested the Scouts could sell BBQ sandwiches.  John discussed the potential brisket fundraiser.  K of C has no cold space to store the briskets before and after cooking.  Kathleen suggested renting freezer space from a meat market.  Discussion ensued on how to do the fundraiser, how to deliver, etc.  Bill commented Committee needed to determine how much money they needed before determining what fundraisers to do. He wanted to know how much money had been raised last year with first aid kits, flags, and fish fry.  He felt the Scouts had opportunity to earn money for camps, just no execution. Doug estimated 20 Scouts going to camps at $500/Scout for a fundraising goal.  Henry recommended forming a sub-committee for fundraising.  Committee decided to form a Budget Committee to develop a Troop budget.  After a budget is established, Committee would consider setting up a fundraising committee.
John, Denise, Randy, Bill, and Carla volunteered for the Budget Committee.  They will present their budget to Committee for approval once completed.
Calendar:  John noted the Mary Queen carnival date was pending finding a Chair for the Carnival.  The Chair for last year is unable to do it.  If anyone is willing to do it or knows someone who would Chair the event, he/she needs to let Father Skip know.  Mark mentioned subscription flags on Labor Day.
Other:  Randy brought up the subject of the display case.  He wanted to know if anyone knew about sharing it with the Pack.  Dorothea stated that at the meeting with Father Skip a few months ago, it was discussed to move the plaques on the left side of the display to the wall and let the Pack use the left side of the display case.  Committee asked to whom the display actually belonged.  Henry stated it belonged to the Troop.  Dorothea asked Randy to make sure it was still O.K. with Father Skip to hang items on the wall around the display case area.  SPL felt that the display case needed to be more up to date.  Dorothea noted that if anyone brought pictures in of Troop activities and gave them to the Troop Historian, that Scout would update the display.
Adjournment:  The next meeting is scheduled for September 21, 2005 at Friendswood Library.  The meeting adjourned at 8:27 pm.