COMMITTEE MEETING MINUTES
FRIENDSWOOD LIBRARY
September 20, 2006


Welcome and Introduction:  Carla called the meeting to order at 7:05 pm.  Those present:  Carla, Mark T., Dorothea, SPL, Mark, Henry, Denise, Kathleen, David, Randy, Joe and his son, Robbie and his son.
Minutes:  Dorothea stated she had received emails concerning last month's minutes.  One concerned Scout camp accounts:  was there a summary of camp accounts for Scouts still present in the Troop and could a listing of all Scout camp accounts be placed on a table at Troop meetings for the Scouts to view?  Denise stated she had handed out papers at one of the Troop meetings this month showing each Scout what he had in his camp account.  She felt, and Committee agreed, that placing a list of all Scouts' accounts was a violation of their privacy.  She stated some parents had asked her not to do this.  Committee decided that Denise would continue with the hand out for each Scout with his individual camp account amount. 
The second concern was placing the name of the Scout in the minutes.  Dorothea stated in the last minutes she had the Scouts first initial and last name.  Committee decided that the minutes would reflect the first name and last initial of a Scout.
With these changes, Mark motioned for the minutes to be approved and Denise seconded the motion.  The minutes were approved.
Treasury Report:  Denise noted the bank account at $6778.65 with the actual Troop account at $4795.59.  She stated, for Fall Camp, all but two Scouts that had signed up to go had paid the deposit out of their camp accounts.  Twelve Scouts and six adults are signed up for Fall Camp.
Mark motioned the treasury report be approved, Kathleen seconded the motion.  Committee approved the report.
Eagle Projects:  Two Eagle projects were presented to Committee:  1) Mobile shelving units- Brian Mc. plans to build four mobile shelves in the storage garage at Mary Queen to benefit Special Friends and the Women's Council.  Committee did not approve the project, but requested Brian to develop an itemized list of supplies and cost, cut sheet, better diagram of the shelving unit, determine where donations would be obtained, establish a date for the project, and a plan for rain.  Committee suggested once he had these items done, he could meet with Committee members at a Troop meeting to review for approval.  2) Planting shrubs- Kyle L. plans to plant 50 Indian Hawthorne at the new Pearland Lions Club building once it is built. Estimated date for the project is January 27, 2007.  Committee did not approve the project, but asked Kyle to continue to monitor the building status and also find out from the Lions Club the extent of the project they want him to do- will landscape soil be in place for planting, any weed preventive needed, water available to water shrubs once planted, mulch needed.
Carla noted approval of Chris H.'s Eagle project.
SPL Report:  SPL stated elections were held at the last Troop meeting.  The week before elections the Scouts signed up for the positions they wanted.  Next week an initiation ceremony will be held for the elected leaders.  The bugle position is having a tryout between three Scouts with the Troop deciding who will be the Troop bugler.
Redbook Update:  Kathleen presented potential changes for the Scout Redbook:
Merit badges- Redbook states the first Monday meeting of each month is used for merit badge counselors to meet with the Scouts.  Committee decided to omit this from the Redbook.  No merit badge session- except those scheduled as part of the Troop meeting- will occur during the Troop meeting.  Scouts must make an appointment with the merit badge counselor.  It was suggested that an explanation of the blue card and merit badge procedure be explained to the Scouts.
Board of Reviews- Redbook states these occur on the first Monday of the month.  Committee decided this would change to any Monday a Scout schedules with the Rank Advancement Chair to have a Board of Review.
Backpacking trips- Redbook states the Troop goes on backpacking campouts.  Committee decided to delete this from the Redbook.
Camp Accounts- Committee decided to add that the Committee Treasurer would hand out individual camp account information to the Scouts on a quarterly basis.  Camp accounts also adjusted to be used for registration, activities, and campout fees not just long-term campouts.
Food for Campouts- Kathleen suggested collecting money for the food for campouts the Monday before the campout and the money given to the grub master to pay for food supplies for the campout.  Committee decided to set a fixed fee of $10 for food to paid at the same time the Scout signs up for the campout and pays the camp fee.  This is to be done no later than 10 days before a campout.  The Committee Treasurer can then give the money for food to the grub master the Monday before the campout.
Uniform- Committee accepted the uniform changes that were presented at the parent meeting.  Question arose as to the color of shorts/pants the Scouts can wear.  Dorothea noted in last month's minutes, the SPL stated solid colored shorts/pants with belt loops.  These uniform changes will be in the Redbook.
Other items needing changed in the Redbook were tabled until another meeting.
Parent Meeting Follow-up:  Carla felt the meeting went well.  It was suggested that a parent meeting be held every 6 months.
Other:  Henry stated he received notice from Mary Queen stating that the trailer would need to be moved out of sight on the Church grounds per request of the Archdiocese.
Mark requested funds to purchase another Eagle plaque.  Committee approved the purchase.
Adjournment:  The next Committee meeting is scheduled for October 18, 2006 7:00 pm at the Friendswood Library.  The meeting adjourned at 8:48 pm.