From: GDSTEXAS@cs.com
Sent: Thursday, October 21, 2004 4:44 PM
To: mmanusov@ghg.net
Subject: Committee meeting minutes
COMMITTEE MEETING MINUTES
FRIENDSWOOD ACTIVITY CENTER
OCTOBER 20, 2004



Welcome and Introduction:  Robbie called the meeting to order at 7:28pm.  Those present- Robbie, Mark, Randy, Psam, Dorothea, John, Denise, Jim, Karen, Alan, and Henry.  Robbie stated that Kathleen had resigned as secretary.  He asked Denise if she would take the position.  Denise said she would but she had already volunteered to be the treasurer.  Dorothea said she would act as secretary.
Previous Committee Minutes:  No changes were noted concerning these minutes.  Committee approved them as written.
Treasurer's Report:  Psam stated the troop has $3415.25 left in the account after paying what was required for Philmont.  Henry stated that we have paid for 1 adult and 3 Scout positions, which are open.  Alan said someone should check with Ron Harris and Steve Waldner to let them know these positions are available, possibly even take it to District Roundtable.  Henry felt he should give the troop a chance to fill the positions themselves then offer the positions to Scoutmasters they know.  Robbie said to send an e-mail to the Troop concerning the open slots with a two-week limit to commit.  Henry felt that whoever came up with the money first should be the one to get the slot.  Mark asked if there was a possibility of refund.  Henry felt that the slots could be filled so there was no reason for a refund from Philmont.  Robbie thought that all money transactions should go through the troop account.  Psam stated she could do that but the money of those who had paid and decided not to go would be put into that person's camp account.  The camp account could not be cashed out to the person.  Once that person was gone from the troop, the money was absorbed back into the general funds.  She felt it would be better if anyone taking the place of the person not going who had already paid wrote that person a check for the amount they had contributed to the Philmont trip.  That would be their reimbursement for Philmont.
Eagle Projects:  No Eagle projects.  Two Eagle ceremonies in October and one in November.
Roundtable Report:  Alan said he as well as Mark and John went to District Roundtable.  John discussed the improvements at Camp Karankawa- lockable shower/restroom areas (one to be completed by fall camp), air conditioning in the kitchen.  Camp K looking for volunteers to assist in renovation.  Also considering summer camp at Camp K with horses, high adventure and COPE.  He noted that fall camp was full but winter camp still had openings.  Henry stated he needed adults for winter- he could not turn in the roster until he had adults sign up to go to winter camp.  Mark suggested making an announcement at the next Troop meeting and possibly joining with Troop 442.  Robbie suggested sending an e-mail to let adults know.  Alan said if anyone had a discussion topic for the District Roundtable to contact Clyde Holt at cmholt@houston.rr.com.  He said the District asked all troops to make sure their membership was up to date.  The District would like OA members to attend Roundtable meetings.  The Roundtable also discussed summer camps that troops enjoyed.  Philmont track in 2006- if troop would like to participate, need to register soon.  They also discussed Eagle Board of Review and what to bring to the review.  Wood Badge dates are March 11-13 and April 9-11.  John and Jim are still planning to attend with Bill as back-up- need to get paperwork and payment in to District. Alan said it was also mentioned that Merit Badge Counselors needed to sign up yearly. The District would like a list of all Counselors available.  John said he has been trying to get the list but cannot access Troopmaster.  Mark said he would get him the updated version, but he needed the original from Psam installed first.  Karen stated she would get a list of Counselors from Troopmaster and compare it to the list that Kathleen had put in the new red notebooks for the Scouts, then give that list to John.  Mark said when the list was complete; he would update the Counselor list on the web page.  Bill felt that the Scouts didn't know who the Counselors were.  Randy thought maybe the new list could be distributed to all the Scouts.  Alan stated that OA ordeal is in April and August.  He took the Ordeal listed on the calendar off because they do not have a fall Ordeal.  Dues for OA are $9/year, elections in January/February and call out at Camporee.  Troopmaster is able to indicate what Scouts are good candidates if information put in to program.  Karen stated she needed dates and who attended the camping activities.  Mark mentioned it was brought up at Roundtable that the National Jamboree purchases new equipment for the Jamboree then sells the equipment after the Jamboree.  He said they were going to sell the pop-ups for $60 each if the Troop was interested in purchasing any.  Alan stated he didn't think the Troop needed the pop-ups.
Service Projects: Pine needle clean up at K of C on November 6.  Highway clean up on calendar for December4- needs to be changed to December 11 for the Christmas parade.
Advancements:  Karen stated nothing in advancements.  John stated that District would like an e-mail of the Troop's advancements.  The Troop librarian gave Karen a list of merit badge books that are out of date so that Committee could decide whether to purchase new ones or put the new requirements in the file. The merit badge books cost $3.15 each.  It was felt that most Scouts did not know a library existed.  Robbie thought that the librarian could send an e-mail to the Troop asking for merit badge books to be donated to the Troop.  Dorothea stated that this had already been done.  The librarian had received 11 books, 6 of which were current. Alan felt the librarian should bring the library file to each Troop meeting and set it out so that the Scouts could see it and access it.  It was also suggested that the librarian make an announcement at the next Troop meeting asking for books to be donated to the library.
Training:  John reported no new adult training.  Bill brought up the Junior Leader Training to be held October 23, 2004 from 9am-3pm.  He purchased training patches, certificates, 7 training books, and handbooks for the SPL and ASPL.  He did not feel that all scouts participating needed a training book but the patrol leaders should have one.  The Committee agreed.
Equipment:  Nothing new on equipment.  The Equipment chair is meeting with two of the Troop quartermasters at fall camp to inventory the trailer and familiarize them with its contents and formulate recommendations for additional or replacement equipment.  He said he would also try to meet up with the third quartermaster at winter camp.
Fundraisers:  Bill stated that first aid kits would be sold on November 6, 2004 at Kroger.  Only four Scouts had signed up to sell kits during the Troop meeting on Monday.  Need adults to sign up as well.  He wanted to know if the Committee felt there was any conflict with selling kits on the same weekend as the K of C campout.  The Committee felt there was no conflict.
Calendar:  Changes made by Committee to calendar are as follows:  Family Life added to October 25 Troop meeting, Mary Queen Carnival changed from October 31 to October 30, Highway Clean-up changed from December 4 to December 11.  Robbie asked when Citizenship of the Nation / World would be offered.  Alan stated only trying to cover in Troop meeting those merit badges not normally offered at camps.
Other:  Committee felt a summer camp needed to be selected. Alan thought the Troop needed to decide where they were going.  A few suggestions were offered.  It was suggested that at the PLC meeting, summer camp should be discussed.  It was also suggested that any ideas for summer camp could be e-mailed.
Adjournment:  The meeting adjourned at 8:32pm.