COMMITTEE MEETING MINUTES
Friendswood Library
November 29, 2006


Welcome and Introduction: Carla called the meeting to order at 7:03 pm. Those present: Carla, Mark, Gregg, Dorothea, Kathleen, John, Henry, Karen, Denise, Randy, and David F.
Previous Minutes: Dorothea presented the previous meeting minutes noting a change in the date of Halloween in the Park from 11/30 to 10/30. No other changes noted. Kathleen motioned the minutes be approved as amended, Mark seconded the motion. Committee approved the minutes.
Treasury Report: Denise reported $6312.97 in the Troop account. Kathleen noted the Scout account total as $1009.34.
Denise asked if the Troop was reimbursing Mr. Beck for driving to Fall Camp. Committee stated that was the established policy. Denise verified the IRS reimbursement rate as .445 and the one-way distance to Camp K as 53 miles. She also asked if the Troop was reimbursing the ASM that went to Fall Camp as per Troop policy. It was noted that the Troop pays for two ASM and SM. Only two ASM went to Fall Camp. Denise will present them with the reimbursement of $75.
Denise also noted one of the axes id not have a cover. Committee recommended purchase of the cover with approval from the Equipment Chair.
SPL Report: no report
Equipment: Gregg stated he would like to build a rolling lockable cart to hold the Troop's tents in the garage space at Mary Queen. Discussion ensued as to how much space the Troop had in the garage, what else needed to be stored and how to store it. Father Skip has requested plans of what the Troop plans to do in the space so that he can approve them. Committee gave permission for Gregg to build the rolling cart. Denise made a motion for $200 to be used for the purchase of materials needed to build the cart and Kathleen seconded the motion. Committee approved.
Mark requested a key to access the garage area for installation of the garage door opener sometime between Christmas and New Year. Randy stated to ask Charlene for the key. Discussion ensued as to what date to install the garage opener and how to reach where it needed to be. Gregg offered to provide scaffolding as long as he was told in advance of the date it was needed.
Activities: Henry announced the White Elephant is scheduled for the December 11 meeting. A maximum of $10 was set for the gift. Can regift. Refreshments will be provided per Patrols. Henry will send out an email.
Kathleen stated she has no Scouts signed up for Winter Camp.
Henry stated he is planning a PLC for December 9. Denise reminded him of the parade scheduled for that day and that groups will start lining up at 4 pm.
Kathleen discussed Summer Camp at El Rancho CIMA. She noted 16 Scouts and 3 adults are signed up for Pack & Paddle. She was unable to book Cockrell River Camp but is on a waiting list. She has base camp at this time as Horseshoe Bend with 3 Scouts and 1-2 adults signed up so far.
Kathleen asked about camping/activities for Jan-May. Henry said the PLC would provide those activities. Carla asked about Enchanted Rock that is on the calendar for January. Kathleen stated Henry decided not to go- too cold, too far. She has offered the reservations to other groups but no one has accepted them at this time.
Court of Honor should be scheduled in January. Friends of Scouting to be invited to do their presentation.
February is Scout Sunday. Debate arose as to when to have Scout Sunday, where to camp and what mass to participate. Committee decided on February 10 at the 5:30 mass.
Discussion of fishing in March occurred. Karen suggested a place where the Scouts could camp which also had a long lit pier- she could not remember its exact name.
April is Camporee.
May- planning canoe trip.
Fundraising: John presented the BBQ brisket sales. He stated the K of C would be cooking January 26-28. They would need help rubbing the spices on the brisket. Pick up will be on that Saturday. They will need the number of briskets to cook by January 19. Denise stated she still had the flyer and ticket Henry made for last years brisket sales. She could change the date and use them for this year's sales. She also had the Scouts sale tickets from last year and could make a list of those that purchased last year so that the Scout could re-solicit those customers. The briskets will cost $35 with the money going to the accounts of the Scouts who sell the briskets.
Fish Fry starts on February 23. Scouts day to help on March 2.
First Aid Kits- Mark stated Bill wants to schedule a day in February for selling kits. Committee stated will have to wait until PLC plans activities before scheduling a sale date.
Other: John noted the plaque is up at the K of C. They would like to have a commemorative ceremony.
Roundtable: Winterfest scheduled for January 13. Scouts can camp at the site on Friday. Also able to set up a booth to sell items.
Trainer development conference on December 2
Wood Badge in October 2007- asking for registration.
OA Fellowship is on December 1, 2, & 3.
District nomination for awards due by December 3.
Quality Unit award- form passed out to Committee members. Discussion ensued on whether to participate. The form was given to Henry to fill out for submission.
Adjournment:  The next Committee meeting was scheduled for December 13 at the Tibbits' home. The meeting adjourned at 8:10 pm.