COMMITTEE MEETING MINUTES
TIBBITTS' HOME
November 27, 2007


Welcome and Introduction:  Carla called the meeting to order at 7:05 pm. Those present:  Carla, Gregg, Dorothea, Mark, Denise, Michele, SPL, Karen, and Randy
Minutes:  No changes to the minutes noted.  Gregg motioned the minutes approved as written, Denise seconded.  Committee approved the minutes.
Treasury Report:  Denise stated the Scout accounts are now reconciled.  The total in the Scout accounts equals $1377.81.  She noted several Scouts no longer registered have balances in their accounts.  Committee acknowledged the money would be absorbed into the Troop account if those Scouts did not recharter.  Denise reported $6404.17 as the balance in the checking account- this includes money in Scout accounts.  Denise stated she did not have the Troop's balance at the Galveston Scout Shop.  Mark motioned the treasury report approved as reported, Gregg seconded.  Committee approved the report.
SPL Report:  SPL stated things going pretty well.  He noted the next Troop meeting would be a gift exchange.  They will also carol at a retirement home.  The Troop will practice caroling at one of the meetings.
Recharter/Parent Meeting:  Carla noted that Recharter is due in January.  Michele stated Council wants the Recharter complete by the first Roundtable in January.  Carla stated she checked into the Troop's Recharter from last year and found that Council had deposited the Troop's Recharter fees of $996 into a Pack account, extracted $774.40 from that account leaving a balance of $221.60.  To prevent this from reoccurring, Council suggested creating a Troop Recharter account.   Carla emailed Council to open a Recharter account for the Troop and transfer the $221.60 into the account.  Denise stated in the past Council has asked for signatures on accounts.  She asked Karen if she used the account at the Galveston Scout Shop.  Karen replied she does not use that shop, but purchases items from the Clear Lake Scout Shop in which the Troop also has an account.  Denise did not know of the account and would check on the Troop's balance at the Clear Lake Scout Shop.  Carla wanted a mandatory meeting for parents to complete Recharter.  Michele would like to update the Troop medical forms at the meeting as well.  Committee set the mandatory parent meeting for December 10.  Recharter fees will be $40/Scout and $8/adult.  Last year the Troop registered 35 Scouts and added 4 Scouts during the year.  Carla will send an email out concerning the mandatory parent meeting with the deadline for Recharter as December 10.  Mark asked her to add that the deposit for Summer Camp was due on that date also.
Church Interaction:  Garage bay- Randy sent an agreement concerning the Troop and the garage bay to Father Skip about a month ago.  Father Skip felt the agreement implied that the Troop/Pack would have sole use of the third garage bay.  He requested the agreement state the Church would have use of the bay also and that items stored and use of the bay was still at the discretion of the Pastor of the Church.  He wanted the agreement to be renewed/reviewed annually.  Father Skip asked that besides his and a Troop representative's signature on the agreement, a member of the Church Council and a Pack representative sign the agreement.   Randy will rewrite the agreement as requested and send it to Father Skip and Carla.
Meeting room- Carla stated Father Skip was amendable to the Troop using the main hall.  He wanted to keep the main hall open for big events.
Activities:  Fall Camp- Mark stated they had good weather for Fall Camp, rained Saturday and Sunday.  The tents did well in the weather.  He noted they had some problems with discipline, mainly obedience- ignoring Troop rules.  An example was the use of electronics at camp.  He explained the Scout would not receive a Scoutmaster conference for rank advancement if not obedient.  He did tell the Scouts this and would bring it up at the parent meeting.
Winter camp- No one signed up; David M. might take his son
Flag Subscription renewals- Mark sent out letters to those that already subscribed to the flags and is receiving renewals.  He gave Denise $450 from this endeavor.  Make up day for flag posting is Presidents' Day.
Dec. 17- Christmas carols; David M. is confirming with the nursing home
January- Communications merit badge offered.  Mark unsure if the Troop needed it since five Scouts took it at Fall Camp.  Karen checked the list and noted several more Scouts are in need of this merit badge.
Jan. ?- Cavalla camping trip
Jan. 14- Court of Honor
Jan. 26- Pinewood Derby? (service hours)
February- Art merit badge offered- Margo will teach.
Feb. 4- OA elections
Feb. 10- Scout Sunday, Randy will organize with the Church.  Dorothea suggested he also check with the Pack on religious emblems earned for the presentation at Mass.
Feb. 16- Blue & Gold? (service hours)
March- Railroad merit badge offered; Randy will teach
March 22- WEBELOS crossover
April- Cinematography merit badge offered; no counselor at present
April ?- fishing trip to Quintana
May 16-18- canoe trip
Other:  Mark noted Committee needs coordinators for fundraising and training.  Gregg stated he is looking for an adult to take over as equipment chair since he no longer goes on campouts as often making it hard to keep track of and maintain the Troop equipment.
Adjournment:  Carla noted that although Committee had decided not to have a meeting in December, one needed scheduled to enable a Scout to present his Eagle project.  Committee set December 13 as the date for the meeting.  The meeting adjourned at 8:17 pm.